AI Team Plans Compared: Business Pricing

AI team plans range from $19 to $39 per user per month. ChatGPT Team and Claude Team both cost $25/user/month, Microsoft Copilot for Microsoft 365 costs $30/user/month, and GitHub Copilot Business costs $19/user/month. Each serves different team needs.

This guide compares every major AI team plan by per-seat cost, model access, admin features, data privacy guarantees, and total cost of ownership for teams of 5, 10, 25, and 50 people.

AI Team Plans at a Glance

Prices verified as of April 2026. Gemini Business pricing may vary by region and bundle.

ChatGPT Team ($25/user/month)

ChatGPT Team is the broadest general-purpose AI team plan. It includes every feature from ChatGPT Plus — GPT-5, GPT-5.4, o3, DALL-E image generation, voice mode, deep research, code execution, and file uploads — plus admin controls and data privacy.

What Teams Get Over Individual Plus

• Admin console with user management and role-based access
• Shared custom GPTs that the entire team can access
• Higher message limits than individual Plus accounts
• Data privacy guarantee — workspace conversations are never used for model training
• Centralized billing with a single invoice for all seats

Strengths

ChatGPT Team’s biggest advantage is feature breadth. No other team plan at this price includes image generation, voice mode, deep research, and multi-model access (GPT-5, GPT-5.4, o3) in one package. Teams that need AI for diverse tasks — writing, coding, research, image creation — get the most versatility here.

Limitations

ChatGPT Team lacks SSO/SAML authentication, which larger organizations require. For SSO, you need ChatGPT Enterprise (custom pricing). The admin console is functional but less mature than Microsoft or Google’s enterprise tools.

Best for: Small to mid-size teams (3-25 people) who need the full ChatGPT feature set with centralized management.

Claude Team ($25/user/month)

Claude Team matches ChatGPT Team’s price at $25/user/month and provides access to Anthropic’s full model lineup: Opus 4.5, Opus 4.6, Sonnet 4.5, Sonnet 4.6, and Haiku.

Key Differentiators

• 200K token context window — 56% larger than ChatGPT Team’s 128K. This matters for teams processing long documents, contracts, codebases, or research papers.
• Stronger writing and analysis — Claude consistently ranks highest for prose quality, document summarization, and nuanced analysis tasks.
• Artifacts — Claude’s artifact system lets team members create and share documents, code, and visualizations directly in the chat interface.
• Projects — shared project spaces with persistent context that the entire team can collaborate on.

Limitations

Claude Team lacks image generation and voice mode. Teams that need DALL-E-style image creation or spoken AI conversations will need to supplement with another tool. Claude also has a narrower model ecosystem compared to ChatGPT’s GPT-5 + o3 lineup.

Best for: Writing-heavy teams, legal departments, consulting firms, research groups, and any team that prioritizes output quality and long-context processing over feature breadth.

Microsoft Copilot for Microsoft 365 ($30/user/month)

Copilot M365 costs $5/user/month more than ChatGPT or Claude Team but integrates directly into Word, Excel, PowerPoint, Outlook, and Teams.

The Integration Advantage

Copilot M365 is not a standalone chat tool — it is AI embedded in the tools your team already uses. Draft emails in Outlook, generate presentations in PowerPoint, analyze spreadsheets in Excel, and summarize meetings in Teams without switching apps.

This deep integration is Copilot M365’s defining feature and the reason teams pay the premium. No other AI team plan offers this level of native Office integration.

Limitations

Copilot M365 requires existing Microsoft 365 E3/E5 or Business Standard/Premium licenses, adding $12.50-$57/user/month in prerequisite costs. The AI model (GPT-5 mini via Bing) is less capable than ChatGPT Team’s GPT-5.4 or Claude Team’s Opus models for standalone conversations.

Best for: Organizations already invested in Microsoft 365 who want AI embedded in Word, Excel, PowerPoint, and Teams rather than a separate chat interface.

GitHub Copilot Business ($19/user/month)

GitHub Copilot Business is the most affordable AI team plan at $19/user/month but is focused entirely on software development.

Code-First AI

Copilot Business provides AI-powered code completion, code review, documentation generation, and chat assistance directly in VS Code, JetBrains, and other IDEs. It accesses GPT-5 and Claude Sonnet models for code generation.

Limitations

Copilot Business is not a general-purpose AI assistant. It does not handle writing tasks, image generation, web search, or document analysis. Teams need a separate AI subscription for non-coding tasks.

Best for: Software development teams who primarily need code completion, review, and debugging assistance.

Gemini Business ($14/user/month)

Gemini Business offers the lowest per-seat price among general-purpose AI team plans, bundled with Google Workspace integration.

Google Ecosystem Integration

Like Copilot M365 for Microsoft, Gemini Business integrates with Gmail, Docs, Sheets, Slides, and Meet. The 1M+ token context window is the largest available in any team plan.

Limitations

Gemini Business requires Google Workspace licenses. Model quality for complex reasoning and creative writing trails behind GPT-5.4 and Claude Opus. The AI features within Google Workspace apps are less mature than Copilot M365.

Best for: Google Workspace organizations who want AI integration at the lowest per-seat cost.

Per-Seat Economics: Total Cost by Team Size

Does not include prerequisite license costs for Copilot M365 or Gemini Business.

Hidden Costs to Consider

Prerequisite licenses. Copilot M365 requires Microsoft 365 licenses ($12.50-$57/user/month). Gemini Business requires Google Workspace ($7.20-$18/user/month). ChatGPT Team and Claude Team have no prerequisites.

Training and adoption. Budget 2-4 hours per employee for onboarding. Microsoft 365 users may adopt Copilot faster since it lives in familiar tools.

Supplementary tools. Claude Team users who need image generation will need a separate DALL-E or Midjourney subscription. GitHub Copilot teams who need general AI will need ChatGPT or Claude alongside it.

Admin Features Comparison

For organizations requiring SSO, audit logs, and advanced security controls, ChatGPT Enterprise or Claude Enterprise (both custom pricing) are necessary. The standard team plans lack these enterprise security features.

Data Privacy Comparison

All four major team plans guarantee that team workspace data is not used for model training. This is the single most important reason to choose a team plan over individual subscriptions for business use.

ChatGPT Team: OpenAI guarantees no training on team data. Data is encrypted in transit and at rest. No SOC 2 certification for Team tier (available on Enterprise).

Claude Team: Anthropic guarantees no training on team data. Data is encrypted and retained for 30 days for abuse monitoring, then deleted.

Copilot M365: Microsoft’s enterprise data protection applies. Data stays within your Microsoft 365 tenant boundary. SOC 2 and ISO 27001 certified.

GitHub Copilot Business: Code suggestions are not retained. Organization code is not used for model training. SOC 2 certified.

Which AI Team Plan Should You Choose?

General-purpose teams needing the broadest features: ChatGPT Team ($25/user) — image generation, voice, deep research, and multi-model access make it the most versatile.

Writing-heavy, analysis-focused, or legal teams: Claude Team ($25/user) — superior writing quality, 200K context window, and artifacts for document creation.

Microsoft 365 organizations: Copilot M365 ($30/user) — AI embedded in Word, Excel, PowerPoint, and Teams. Worth the premium if you live in the Microsoft ecosystem.

Software development teams: GitHub Copilot Business ($19/user) — code-specific AI at the lowest price. Pair with ChatGPT or Claude Team for non-coding needs.

Google Workspace organizations on a budget: Gemini Business ($14/user) — lowest per-seat price with Google app integration.

Organizations requiring enterprise security: Move to Enterprise tiers (custom pricing) for SSO, audit logs, and compliance certifications.

See our annual vs monthly billing analysis for potential savings, or browse the full pricing hub for individual plan comparisons.

Frequently Asked Questions

Answers verified against provider websites as of April 2026.